Executive Assistant

Executive Assistant

Australian Minerals and Energy Skills Alliance (AUSMESA)

Melbourne VIC

Full-time or part-time

  • Take ownership of this diverse new role
  • Grow as part of our enthusiastic and collaborative team
  • Flexible working arrangements – full-time or part-time and working from home
  • We’re looking for a highly organised and flexible Executive Assistant who loves variety and thrives on working in a start-up environment

What will you be doing?

As a key member of our team, and reporting to the General Manager of Operations and Member Services, you’ll be:

Providing executive support to the CEO and Board, anticipating the needs of the CEO, providing proactive support and solutions

Coordinating projects and initiatives within the Office of the CEO

Effectively liaising with stakeholders and efficiently and tactfully dealing with sensitive and confidential matters

Providing high-quality governance to support the Board, including attending meetings, collating, and distributing Board papers, taking minutes of Board-related meetings and following up on agreed actions and outcomes

Building strong relationships with key stakeholders

Maintaining systems, processes, and templates

Drafting letters and other correspondence

Undertaking a range of administrative duties, including preparing presentations, arranging travel and accommodation for the CEO and Board Directors

You’ll also be helping our members by:

Supporting the General Manager of Operations and Member Services on all aspects of member engagement and management

Handling membership enquiries from existing and prospective members, including processing applications and providing new members with relevant information

Maintaining the membership/stakeholder database

Assisting with public queries related to the mining and automotive industries

Assisting in creating and maintaining a resource library on standards, guidelines, policies, issues, statistics and procedures for use by members

In a nutshell: this is the development opportunity that you’ve been looking for.


Who are you?

You’ll be a quick-thinking, adaptable and highly organised person who thrives on delivering support and solutions in a fast-paced environment. You’ll love dealing with people and building strong relationships with your colleagues and external stakeholders.


You’ll also bring:

At least five (5) years’ experience as an Executive Assistant, supporting a CEO and Board of Directors

Strong administrative skills, with great attention to detail

Advanced proficiency in the Microsoft Office suite and virtual meeting platforms

A pro-active, ‘can-do’, goal-oriented attitude

The ability to multitask on projects/initiatives of various size and complexity

Proven time management and organisational skills


As well as being a self-starter who takes initiative and can work autonomously, you genuinely value diversity and actively contribute to a respectful and fun workplace.


Who are we?

The Australian Minerals and Energy Skills Alliance Limited (AUSMESA) is an independent, industry-led organisation aiming to support and transform vocational education and training (VET) delivery across the mining and automotive sectors.

The AUSMESA vision is to drive workforce capability for all stakeholders, now and into the future.

We are essentially a start-up operation – growing, changing, adapting, and developing as we go.

AUSMESA plays a key role across the Australian skills and workforce development ecosystem. We partner with industry, governments, educators, and the workforce to help meet the mining and automotive sectors’ workforce capability requirements. We play a pivotal role to ensure Australia’s VET system is well respected by employers, responsive to changing technologies, and flexible to market demands.

The Federal Government announced AUSMESA as the Mining and Automotive Jobs and Skills Council (JSC), which aims to strengthen industry leadership and engagement to deliver a VET system that can respond rapidly to changes in Australia’s economy and build a skilled and resilient national workforce. As a Jobs and Skills Council, we facilitate greater and more impactful engagement across the workforce and skills ecosystem.

AUSMESA also houses the Mining Skills Organisation Pilot (MSOP), funded by the Commonwealth Government to inform improvement to Australia’s VET system.

More information on AUSMESA can be found at www.ausmesa.org.au.

More information about Jobs and Skills Councils can be found at Jobs and Skills Councils – Stage One outcomes announced – Department of Employment and Workplace Relations, Australian Government (dewr.gov.au).

More information on the MSOP can be found at https://www.dewr.gov.au/skills-organisations/mining-skills-organisation-pilot.

AUSMESA is an equal-opportunity employer and values the flexibility of hybrid working arrangements. We encourage you to talk to us about how this role can be flexible for you and any adjustments you may require to our recruitment process or the role itself.  If you are a candidate with a disability, let us know how we can provide you with additional support.


Next steps

If this sounds like the opportunity you’ve been waiting for, click “APPLY” to submit your resume and a brief cover letter outlining why you would be a great addition to our team.

Confidential enquiries may be directed to Kathy Uhlik (Manager, Organisational Development) on 0409 274 816.

*Please note: Only applicants who submit both a resume and relevant cover letter will be considered. While we appreciate your time in applying for this role, only short-listed candidates will be contacted.